Privacy Policy

1. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States, as well as other data protection regulations, is the European RoboCup Association e.V., represented by the Executive Board (see information at robocupeu.org), as well as the spokesperson of the RoboCup Committee Germany (see information under Contact).

2. General information

This privacy policy is intended to inform users of this website about the nature, scope and purpose of the collection and use of personal data by the above-mentioned website operator.

The website operator takes your data protection very seriously and treats your personal data confidentially and in accordance with statutory regulations. Since changes to this privacy policy may be made due to new technologies and the continuous further development of this website, we recommend that you reread the privacy policy at regular intervals.

Definitions of the terms used, such as “personal data” or “processing”, can be found in Art. 4 GDPR.

We generally process personal data of our users only insofar as this is necessary to provide a functional website and our content and services. Personal data of our users is generally processed only after the user has given consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by statutory provisions.

3. Access data

We, the website operator or website provider, collect data about access to the website on the basis of our legitimate interest (Art. 6 para. 1(f) GDPR) and store this data as server log files on the website server. The following data is logged:

– Information about the browser type and version used
– User’s operating system
– User’s internet service provider
– User’s IP address
– Date and time of access
– Websites from which the user’s system accesses our website
– Websites accessed by the user’s system via our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

4. Purpose of processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

Storage in log files takes place to ensure the functionality of the website. In addition, the data is used to optimize the website and ensure the security of our information technology systems. No analysis of the data for marketing purposes takes place in this context.

The personal data provided in connection with the collection of registration data for RoboCup activities is used exclusively for the organization of these activities.

These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 para. 1(f) GDPR.

5. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of data collected to provide the website, this is the case when the respective session has ended.

In the case of data stored in log files, this is the case after no more than seven days. Storage beyond this period is possible. In this case, the IP addresses of users are deleted or anonymized so that assignment to the accessing client is no longer possible.

After the activities have been carried out, your data will be blocked from further use and deleted after expiry of the periods required by tax and commercial law, unless you have expressly consented to further use of your data.

6. Disclosure of personal data

Personal data is not disclosed to third parties.

7. Right to object and request removal

The collection of data to provide the website and the storage of data in log files is strictly necessary for the operation of the website. Consequently, the user has no option to object.

8. Use of cookies

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic character string that enables the browser to be uniquely identified when the website is accessed again. The use of cookies increases the user-friendliness and security of this website.

Cookies are stored on the user’s computer and transmitted from there to our website. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all functions of the website in full.

8.A Google Analytics

If you have given your consent, we use Google Analytics 4 on this website, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”).

Purposes of processing

We use Google Analytics to analyze the use of our website and to improve our offering.

Legal bases

The legal basis for storing and reading information on your end device is Section 25 para. 1 TDDDG.
The legal basis for the subsequent processing of personal data is Art. 6 para. 1 lit. a GDPR (consent).

Type of data

In particular, usage data is processed, such as pages accessed, interactions, technical information about the browser/end device, approximate location data, referrer and timestamps.

Recipients / third country transfer
The recipient is Google Ireland Limited. A transfer to Google LLC in the USA cannot be excluded.
For data transfers to the USA, we rely, where applicable, on the European Commission’s adequacy decision for the EU-U.S. Data Privacy Framework and, additionally, on standard contractual clauses.

Storage period

The storage period in Google Analytics is based on the settings we have configured there and is 24 months.

Withdrawal

You can withdraw or change your consent at any time with effect for the future via the “Cookie settings”. The lawfulness of processing carried out up to the time of withdrawal remains unaffected.
 

9. Email contact

Contact can be made using the email address provided and the contact form. In this case, the personal data transmitted by the user is stored. No data is disclosed to third parties in this context. The data is used exclusively for processing the conversation.

The legal basis for processing the data, where the user has given consent, is Art. 6 para. 1(a) GDPR. The legal basis for processing the data transmitted in the course of sending an email is Art. 6 para. 1(f) GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 para. 1(b) GDPR.

In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation has ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

10. User rights

a) Right of access

As a user, you have the right, upon request, to receive free information about which personal data concerning you has been stored. You also have the right to rectification of incorrect data and to restriction of processing or deletion of your personal data. Where applicable, you may also exercise your right to data portability.

b) Deletion of data

Provided that your request does not conflict with a statutory obligation to retain data, you have the right to have your data deleted. Data stored by us will be deleted if it is no longer required for its intended purpose and there are no statutory retention periods. If deletion cannot be carried out because the data is required for permissible statutory purposes, processing of the data will be restricted in this respect. In this case, the data will be blocked and not processed for other purposes.

c) Right to object

You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you that is carried out on the basis of Art. 6 para. 1(e) or (f) GDPR.

The controller will no longer process the personal data concerning you unless the controller can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

In connection with the use of information society services, you have the option to exercise your right to object by automated means using technical specifications.

d) Right to withdraw consent

You have the right to withdraw your data protection consent declaration at any time. Withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.

e) Right to lodge a complaint

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your place of residence, your workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority with which the complaint has been lodged will inform the complainant about the status and outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

11. Data protection contact

If you would like information about your personal data, or its correction or deletion, or if you have further questions about the use of the personal data you have provided to us, please contact:

The spokesperson of the RoboCup Committee Germany (see information under Contact)